Email Signature Generator
Build a clean, professional signature in a minute. Enter your name and contact details, choose one of three layouts, set your brand colour, and copy the finished signature straight into your mail program.
- Runs in your browser
- No sign-up
- Free to use
Use an image that is hosted online. Images embedded in the signature itself are removed by many mail programs.
Copy signature, then paste it into the signature box of Gmail, Outlook, Apple Mail or another mail program.
How to use Email Signature Generator
- Fill in your name, job title, company and the contact details you want to show.
- Pick a layout, an accent colour, a font and a text size; add a logo URL and social links if you like.
- Check the live preview on the right.
- Select Copy signature and paste it into the signature settings of your mail program, or copy the HTML code.
Email Signature Generator features
Three layouts
Classic with a divider line, logo on the left with a coloured bar, or a compact two-line version.
Mail-client safe HTML
Table layout with inline styles and web-safe fonts, the kind of HTML that Gmail, Outlook and Apple Mail display reliably.
One-click copy
Copies the formatted signature so it can be pasted directly, with the HTML code available for programs that want it.
Clickable details
Phone numbers, the email address, the website and social profiles become proper links.
Your brand colour
Any accent colour for the name, links and divider.
Nothing leaves your browser
Your contact details are not uploaded or stored.
When to use Email Signature Generator
- Giving everyone in a small company the same signature style.
- Setting up a new mail account or a new job title.
- Adding social profiles or a booking link to every message you send.
- Creating a short reply signature next to a full one for first contacts.
Email Signature Generator FAQ
How do I add the signature to Gmail?
Select Copy signature here. In Gmail, open Settings, then See all settings, and scroll to Signature. Create a new signature, click into the text box and paste. Choose it as the default for new emails and save the changes at the bottom of the page.
How do I add it to Outlook?
In Outlook for Windows or Mac and in Outlook on the web, open the signature settings (Settings, Mail, Compose and reply, or File, Options, Mail, Signatures), create a signature and paste the copied one into the editor.
Why should the logo be an online image?
A signature is HTML, and an image in it is either a link to a file on the web or data embedded in the message. Embedded images are stripped or shown as attachments by many mail programs. A logo hosted at an https address displays consistently and keeps your messages small.
Will the signature look the same everywhere?
Very close. Mail programs support only a limited part of HTML and CSS, which is why the generator uses tables, inline styles and standard fonts. Dark mode may adjust the text colours, and some programs block images until the recipient allows them.
How long should a signature be?
Short. Name, role, company and one or two ways to reach you are enough; three or four lines is ideal. Long signatures with quotes, several images and legal paragraphs push the actual message out of view in replies.
Are my details stored anywhere?
No. The signature is generated in your browser, and nothing you type is sent to a server.
What makes an email signature work
A signature has one job: to tell the reader who is writing and how to respond by another channel. Everything that serves this, your name, your role, the organisation and a phone number or website, belongs in it. Everything else competes with your message for attention. The most effective signatures are almost boring: a few lines of clear text, one accent colour, perhaps a small logo.
Technically, email is a harsh environment for design. There is no shared standard for how HTML is displayed, some desktop versions of Outlook render it with a word processor's engine, and webmail services remove anything they consider risky, including style sheets and scripts. Signatures that rely on modern CSS fall apart in such programs. Tables and inline styles, the techniques used here, are old-fashioned on the web but remain the dependable way to get the same result in every inbox.
Links deserve a moment of thought. A phone number written in international format, with the country code, can be tapped on any phone anywhere. The website link should lead somewhere useful, such as your profile or a booking page, not just the home page. Social links only make sense for profiles you actually maintain.
If you write to people in different contexts, consider two versions: a complete one for new conversations and a compact one for replies and forwards, so that long threads do not fill up with repeated blocks of contact details. Most mail programs let you set these separately.