Purchase Order Generator
Order from a supplier with a clear, numbered purchase order. Enter your details and the supplier’s, list the items with quantities, unit prices and tax, set the delivery date and payment terms, and download a PDF or print it. Totals are calculated for you, and your company details are remembered in this browser for the next order.
- Runs in your browser
- No sign-up
- Free to use
Buyer (you)
Supplier
| Description | Qty | Unit price | Tax % | Amount | Remove |
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A purchase order becomes binding when the supplier accepts it. This tool creates the document only; it gives no legal advice. Your draft stays in this browser.
How to use Purchase Order Generator
- Enter your company and the supplier, and add your logo if you wish.
- Set the PO number, order date, delivery date and payment terms.
- Add the items with quantity, unit price and tax rate.
- Add the delivery address and instructions, then download the PDF or print.
Purchase Order Generator features
Complete PO layout
Buyer, supplier, PO number, dates, reference, payment terms, items, totals and a signature line.
Automatic totals
Subtotal, discount, tax per line and order total in the currency you choose.
Numbering
Suggests the next PO number from the previous one.
PDF and print
A real text PDF, or the print dialog for any language and script.
Logo
Add a PNG or JPG logo; it is resized in your browser.
Private
The document is built on your device; drafts are saved only in your browser.
When to use Purchase Order Generator
- Ordering stock or materials from a supplier.
- Confirming a telephone or email order in writing.
- Keeping a record of what was ordered, at what price.
- Giving the supplier a number to quote on the invoice.
Purchase Order Generator FAQ
What is a purchase order?
A document a buyer sends to a supplier stating what it wants to buy, in what quantity, at what price and on what terms. Once the supplier accepts it, it normally forms a contract between the two.
How is a purchase order different from an invoice?
The buyer issues a purchase order before the goods are supplied; the seller issues an invoice afterwards to request payment. The invoice should quote the PO number so the two can be matched.
Do small businesses need purchase orders?
They are not legally required, but they prevent disputes about what was ordered and at what price, and they make it easy to check supplier invoices.
What should a purchase order contain?
A unique number, the date, buyer and supplier details, a description of each item with quantity and price, the delivery date and address, and payment terms. An authorised signature is common.
Is my data uploaded?
No. The purchase order is generated in your browser. The draft is stored in your browser’s local storage on this device so you can continue later.
Can I change the currency?
Yes. Choose the currency in the form; amounts in the document use its symbol and format.
Putting an order in writing
A purchase order turns “please send us some of those” into a precise instruction. It names the items, quantities, prices, delivery date and payment terms, and gives the whole transaction a number. When the supplier accepts it, both sides know exactly what has been agreed, and there is a document to refer to if the delivery or the invoice differs.
For the buyer, purchase orders are the basis of control over spending. Each order is approved before money is committed. When the goods arrive, they are checked against the order; when the invoice arrives, it is checked against both. This three-way match, order, delivery note, invoice, is the standard way to make sure a business pays only for what it ordered and received.
For the supplier, a purchase order is assurance that the order is authorised and a reference to put on the invoice, which speeds up payment. Many larger organisations refuse to pay invoices that do not quote a valid PO number, so if you sell to them, ask for one before you start work.
Keep the document simple and unambiguous. Describe each item so that it cannot be confused with another, state units, and give a delivery date instead of “as soon as possible”. Number purchase orders consecutively and keep copies. Terms such as liability, warranties and cancellation are a matter for your own conditions of purchase or a lawyer; a template cannot supply them.